2. WHICH DATA?
The General Data Protection Regulation defines the term personal data as follows:
Any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
3. WHAT ARE THE DATA USED FOR?
A lawyer acts as a legal adviser, representative before the courts or for other purposes, and in order to exercise the professional properly, will require various forms of information, documentation and personal data.
In the interaction with the authorities, process servers, members of the justice system, it may be possible that personal data have to be passed on.
The personal data of our clients are only processed in the context of the assignments that are entrusted to RELAW. Moreover, all data are covered by professional secrecy and do not leave the firm.
4. DURATION OF PROCESSING
RELAW keeps the personal data of the various parties for at least the duration of the assignments entrusted to it.
There are various obligations and forms of protection that apply to legal dossiers, such as professional secrecy, professional safekeeping obligation, etc. There are legitimate interests that permit the continued storage of personal data once dossiers have been closed.
RELAW confirms that this processing of personal data will be limited to that which is necessary within the context of the legitimate interests. RELAW is bound by professional secrecy, which also covers personal data.
5. SECURITY MEASURES
RELAW has developed appropriate technical and organisational security measures to avoid the destruction, loss, forgery, modification, unauthorised access or improper disclosure to third parties of personal data collected and any other unauthorised processing of such data.
Furthermore, RELAW has opted in favour of a software program for law firms (Dlex from Wolters Kluwer) which applies the most stringent data protection standards (ISO 27001).
(Articles 24 and 28 GDPR)
6. DATA SUBJECTS’ RIGHTS:
You have the right, at any time, to consult your personal data and the use that RELAW makes of your personal data free of charge.
6.1 Right of correction, deletion and limitation
You are free to share your personal data with RELAW or not. In addition, you have the right at any time to request RELAW to correct, supplement or delete your personal data. You acknowledge that if you refuse to provide personal data or request that personal data be deleted, it may no longer be possible to provide certain services.
You may also request that the processing of your personal data be limited.
6.2 Right to object
You have the right to object to the processing of your personal data for serious and legitimate reasons.
In addition, you always have the right to object to the use of personal data for purposes of direct marketing; in this case, you do not need to give a reason.
6.3 Right of free data transfer
You have the right to obtain your personal data which you have sent to RELAW in a structured, current and machine-readable form and/or have them transferred to other controllers.
6.4 Right to withdraw consent
Insofar as the processing is based on your previous consent, you have the right to withdraw this consent.
6.5 Exercising your rights
You can exercise your rights by contacting RELAW for this purpose, either by sending an e-mail to , or by writing to RELAW - Chemin des Deux maisons, 63/5 – 1200 Brussels or by using the ‘Contact us’ form on the website, including a copy of your identity card.
6.6 Automatic decision-making and profiling
The processing of your personal data does not involve any profiling, nor will it be subject to automated decision-making by RELAW.
6.7 Right to lodge a complaint
You have the right to lodge a complaint with the Belgian Data Protection Authority (GBA) (https://www.dataprotectionauthority.be ):
- Via the online form: https://www.dataprotectionauthority.be/citizen/actions/lodge-a-complaint (dataprotectionauthority.be)
- By e-mail:
- By post : rue de la Presse 35, 1000 Brussels.
This does not affect a remedy before a civil court.
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RELAW takes its role as a legal adviser seriously and wishes to inform its clients proactively about important changes in the legislation or trends in jurisprudence which may have consequences for the client.
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Most recently updated: 23/05/2018